Northland School Division

Additional Information:

Northland School Division is accepting applications for a Part-Time School Secretary for Northland Online School. The position start date is August 25, 2025. The online school serves students from Kindergarten through Grade 12, offering a personalized approach to education that blends whole school initiatives with tailored online learning experiences. Our curriculum proudly integrates First Nations, Métis language, culture, and land-based learning, creating a rich and inclusive learning environment. Please welcome our new Grade 12 students this year, we are excited to further enhance our vibrant online community. You can learn more about what Northland School Division has to offer by visiting www.nsd61.ca/careers. 

Major Responsibilities include: 

• Makes appointments at the request of parents, community, staff and students with the Principal and Vice-Principal, where applicable.
• Acts as a receptionist to all visitors and answers the telephone.
• Assists the Principal with school opening and closing.
• Assumes responsibility for inventory control of school supplies; including stock-taking and requisitioning as required.
• Types correspondence, memos, requisitions and forms as required.
• Files correspondence and forms.
• Handles all student transfers.
• Assists with records of student attendance.
• Submits all Leave Application and Approval forms and Casual Timesheets as well as substitute pay forms using Atrieve. Atrieve is what Northland School Division uses for Human Resources, finance and payroll processes. 
• Assists with/prepares month end reports as required.
• Assists parents with student registration forms.
• Tracks school-generated funds.
• Maintaining student information using PowerSchool/PASI. 
• Record Visa purchases, collect receipts and collate month-end reports.
• Liaise with various agencies, including Alberta Education, as required.
• Remind all new staff at the school to complete the payroll/personnel forms in a timely manner.
• Remind all new staff at the school to complete the RCMP Criminal Records Check in the required timelines.
• Call parents with any emergencies.
• Assists with fundraising activities, field trips and community meals and activities.
• Sends and receives all school faxes and emails.
• Does all the ordering of school materials.
• Other tasks as assigned from time to time.

Qualifications and Requirements include:

• The successful candidate will have a minimum of Grade 12 education or equivalent, with business-related subjects (Accounting background), and/or an Office Administration Certificate (or equivalent).  

• Excellent computer skills would be an asset. 

• Computer skills that navigate the digital realm with ease.
• Excellent interpersonal, communication, and time management skills—essential ingredients for success.

The starting salary range for this position (with Office Administration certificate) per annum is dependent upon qualifications. A comprehensive benefit package is provided.

Interested applicants are asked to submit a resume including the names of three (3) employer references to: Mark Burke, Northland Online School Principal at mark.burke@nsd61.ca. We thank all applicants for submitting applications. Additionally, please note that selected candidates will be required to provide a criminal record and a child intervention check as part of the application process.